Presentation+Authoring

It is important that students understand the importance of security on computer systems. In preparation for this module you could cover the following topics handling passwords to gain access to the operating system, applications software and data. Students will also require a basic knowledge of file management techniques including: • creating, renaming, deleting and accessing directories/folders • browsing a directory or folder • creation of different file types. This unit can be studied on its own or in conjunction with other practical units. There is some overlap with a section in practical Unit 3 on the production of graphs and charts in this unit and it may provide sound reinforcement if this has been previously studied.
 * Presentation Authoring **
 * Recommended Prior Knowledge **
 * Context **

This unit covers the following areas: The use of presentation authoring software to: • create presentation pages • use a master slide • use font styles • use headings • use bullet points • use colour • insert graphics • resize, position and crop graphic • use text boxes • embedding charts • edit pages • use build facilities • use transition facilities • save the presentation • print speaker's reference copy • print handouts. Understand the purpose of a presentation, the relevance of the material for targeting specific audiences. Be aware of the different methods of delivery of a presentation. Understand the purpose and structure of a master slide, including headers and footers, in order to place images, text and automated slide numbering consistently on slides. Understand the need for consistency of presentation within the slides using font styles, heading styles and colour schemes planned and selected before creating the presentation.
 * Outline **
 * Set up presentation **

// The use of presentation authoring, and the impact presentations can have, should be discussed with the group. This can be accompanied by a demonstration. Presentation authoring programs are structured in such a way that their use is very straightforward. Students should be encouraged to look at the various options available, and to enter minimal amounts of data to explore the facilities. // // These programs cover the most common subjects used in presentations including Sales and Training. The programs also allow for different output including overheads, on-screen presentations and slides. They allow for selection of background, and also for printing of Speaker's Notes and Delegate Handouts. // Preparation • E xamples of well designed and structured presentations as well as those that are less well designed • I nstructions showing what the students have to do. Develop the ability to create the required number of presentation pages using headings, subheadings, bullets, colours, text boxes, presenter notes and audience notes. Within these text elements students must develop the ability to set and change font styles, point sizes, colour and alignment (left aligned, right aligned, centre aligned and fully justified). All of these features must be developed to show consistency within the presentation using the house styles selected in
 * // EXERCISE 25  //**
 * Create presentation pages **

Develop skills in adding presenter and audience notes to presentations.

Preparation • S amples presentations for the students to practice using text features • I nstructions showing what the students have to do. Develop presentation pages by inserting and manipulating images, using features like; resizing, positioning, cropping, copying and editing the contrast and brightness. Create charts both within the presentation package and externally within a spreadsheet. Import externally produced graphs and charts into a presentation slide. The creation of the graphs and charts should include selection from contiguous or non contiguous data, adding and editing titles, legends, segment labels, segment values, category percentages values and scales. Create organisational charts within a slide. Demonstrate other graphic features which can be added to presentation slides and identify a suitable use for each feature. These should include; symbols, lines, arrows and call out boxes.
 * Use graphical information **

Preparation • S amples images for the students to practice using image manipulation features • I nstructions showing what the students have to do. Use transitions Develop skills to add transitions between pages, to be consistent throughout the presentation despite considering a wide range of transition features available. Tutor preparation required: • provide sample presentations for the students to criticise using a range of transition features • provide instructions showing what the students have to do.

Use animation facilities Develop skills to add animation to element/s within a slide including both text and images, being consistent throughout the presentation despite considering a wide range of animation features available.

//You work for a travel agency and have been asked to prepare a presentation about Villa holidays which the company is promoting. This presentation will be run in the travel agency to inform customers of their many villa holidays (Possible activity Session Plan 3, suggested scheme of work).//
 * Exercises 26 – 29 **
 * //EXERCISE 26// **

//Open the presentation software// //Save your presentation - give it the filename Villaxx (xx being your initials)// //Now view your presentation (slide show).// //You are now going to add some transitions - these are methods of how slides move from one to another.// //It can be fun to have different transitions on different slides - don't overdo it though.// //You can now run your presentation and view the transitions. Try out a few of the different options in transitions and re-run your show.// //Now you are going to add Builds or Animations - this is where the text builds on the slide.// //Now run your presentation again - see the difference. Save any changes.// //Try out different presentation features - share your ideas with the group - visit others and watch their shows - have fun.//

//You work for an advertising agency. Your work includes creating various documents and presentations for companies on your agency’s books (Possible activity Session Plan 1, suggested scheme of work).// //A new Dating Agency has commissioned your company to create a presentation for their entrance. The Dating Agency has given you an idea of the headings for the slides but you need to be imaginative with the text below the headings.//
 * //EXERCISE 27// **

Save your presentation - give it the filename Datingxx (xx being your initials) //You are now going to add some transitions - these are methods of how slides move from one to another.// //It can be fun to have different transitions on different slides - don't overdo it though.// //You can now run your presentation and view the transitions. Try out a few of the different options in transitions and re-run your show.// //Now you are going to add Builds or Animations - this is where the text builds on the slide. Now run your presentation again - see the difference.// //Try out different presentation features - share your ideas with the group - visit others and watch their shows - have fun.//

//Open the Presentation software and select a blank presentation (Possible activity Session Plan 1, suggested scheme of work). Create the following slides// //using two slide styles - Heading and Bullet (Possible activity Session Plan 4, suggested scheme of work).// //  Select a background - insert a graphic on the master slide to carry across all the slides // //  Select appropriate transitions and builds. //
 * //EXERCISE 28// **

//The following are details for the Organisation Chart on Slide 3. This can be drawn or generated using the program’s facilities//



Add transitions and builds/animations. Save the presentation. //Print the presentation as audience notes and an outline view.//

//Look at the slides set out below and prepare a presentation of this data.// //Graphics are shown below the slide, but you may select your own to substitute.// //  Choose your own, fonts point size, etc, but use the text given. // //  Use colours appropriately and consistently. //
 * //EXERCISE 29// **



Preparation:  presentations for the students to criticise using a range of animation features  I nstructions showing what the students have to do.

// ** EXERCISE 30 **// //Design a master slide from the instructions on the reference sheet data. Using this master, produce 4 slides from the information given below// //retaining capitalisation as shown. Save the presentation as **Int1**. Print one slide per page and an outline view**.**// // Enter the following data on each slide: //
 * //Mini Assessments// **

ORGANISATION CHART FOR SLIDE 3

EXERCISE 31// ** //Read through the text below. Decide on the critical points and put together a presentation. Save the presentation, print a Speaker's reference copy and// //handouts. Your presentation should include the following:// //  use of bullet points // //  use of colour // //  use of graphics // //  use of build and transition facilities. //
 * //[[image:exercise_30a.gif]]

// Present your work to the group. //